User selects one or more units related to same building, specify contract period, payment terms, and contact calendar, if multi-year contract then contract could be incremental, always tenant could be charged different values such as security deposit, or any additions on contract such as admin fee etc. System auto-generate installments based on contract start, period, calendar, and payment terms.
Contract could be vacated with contract end date or earlier, if early vacate system calculates early rent to be returned to tenant (user can specify the returned amount to other value even zero). System calculates contract balance based on debit amounts (damages, electricity, un-paid installments, etc.) and credit amounts (security deposit refund, early vacating rent, etc.).
user can receive collection to settle due installments from one or more contracts related to the selected tenant, system auto allocate the collected amount on due installments according to first due installments, and user can reallocate it as he wish, however system supports receiving advance from tenant.
Applying the electronic invoice:
Full application of all terms and requirements of the electronic invoice as a service provider that supports the electronic tax invoice in accordance with the instructions of the Zakat, Tax and Customs Authority in the Kingdom of Saudi Arabia
Easily renew multiple contract with one click if auto renewed contract also we can choose to renew contact manually with application of any required changes to period, payment term, lease amount or even contract additions.
Broker and Broker’s agreements Management:
Buildings and units can be assigned for certain broker through brokerage agreement who will be the only authorized to manage leasing operations, collection and expense of this units which complies with Ejar rules.
Title Deeds Management:
Register title deed with all related details and link it with related buildings.
Manage all type of expense and register them on building or unit level so you can compare your revenues versus expenses.
Budgetary Expense management:
Assign a certain budget for all expense types on particular period to track and monitor any deviation on actual expense.
Legal Agents and Agency Agreement Management
Definition of agency agreement with validity period so leasing can be authorized by legal agent on behave of real owners which complies with Ejar rules
Service Invoice Management
Manage and track any type of services provided for your customer which is not included or agreed within the leasing contract
Advance Collection Management
Track and record advances collected form your customer which can be used to settle any dues after contracting.
Receipt Voucher Management
Track and record your customer payment which can be fully or partial and can be bulk against one contract or more in one transaction.
Payment Voucher Management
Track and record your payments to your customers to pay back any advances form customer.
Frozen debit Management
Follow up the collection of frozen debits resulting from closed contracts.
Company may deal with Gregorian calendar only or both Hijri and Gregorian calendar which will impact revenue calculation and returned revenue with early vacating.
All transactions are supported with value add tax to ensure high financial compliance
PropertyNet Cloud enables it`s users to integrate with other ERPs and software to ensure high technical performance if needed
System supports both English and Arabic user interfaces. and saves data in both languages together to display the suitable data based on each user interface also with reflection on report outputs.
Customer may have one or more companies; company may contain one or more admin unit. User access to companies and related admin units depend on user privileges.
All transactions support maker checker concept based on each user privileges; however, this feature could be eliminated through company setting so transactions will be auto approved with saving directly.
Any building could be owned by one owner or multi-owners, revenue collected could be distributed between different owners based on their ownership percent.
All unit types could be used (Villa, flat, showroom, office, warehouse, etc.) with linking each unit type with the suitable specs which help marketing users to find suitable units for tenant based on unit information like area, rent amount, city, district or even defined unit specs.
When lease for multi-years lease amount could be incremented from year to year by amount or percent from previous year rent amount.
System supports multiple payment terms per contract (Yearly, semiyearly, quarterly, monthly, or one payment)
Different addition types such as (security deposit, admin fees, commission, water, etc. with flexible payment term (once with contact start, yearly, with each installment) and different value calculation (percent of lease amount, amount for each meter, fixed amount, or variable amount specified with each contract).
Multi-unit related to same building could be leased in one contract.
Advance collection could be performed before leasing contract process completion and could be achieved if tenant pay more that his dues.
Different notification type to monitor contracts going to expire within period, installment will be due within period, etc.
Real time management dashboard to monitor business KPIs that help management taking the suitable corrective actions.